Description
ROBIN NANNEY STUDIO is seeking a Bookkeeper with Controller capabilities. Ideally, this is a hybrid of the two roles listed below.
WORKING WITH ROBIN NANNEY STUDIO - All work is grounded in a natural and comfortable functionality, and every project aspires to create spaces worthy of the deeper potential of its inhabitants. We believe in DEEP WORK, CURIOSITY & EXPLORATION. We RESPECT Mind body spirit. We cultivate respect toward ourselves inside the studio and outside in the world through clear & open communication, professionalism and striving toward mastery of our art. We collaborate and bond with other artists, clients and crafts people who share this attitude.
Bookkeeper
Classification: Consultant (1099)
Hours: 10-20 per month (flexible scheduling)
Rate: $30/hour
Location: Remote, with occasional virtual meetings; the studio is based in Pasadena, CA
RESPONSIBILITIES
We are seeking a detailoriented parttime bookkeeper to manage recurring financial tasks and maintain accurate records for our firm. This role is ideal for an experienced professional who thrives in a flexible, remote environment and can ensure timely, reliable financial reporting.
Accounts Receivable
- Record customer payments and deposits.
- Track outstanding invoices and follow up as needed.
- Maintain accurate records in QuickBooks (or other accounting software).
Accounts Payable
- Process vendor bills and reimbursements. Collect and file receipts.
- Reconcile credit card and bank statements monthly.
- Enter reimbursable project expenses into QuickBooks or Monograph weekly.
- Reconcile bank statements monthly.
Payroll Support
- Assist with bi-weekly payroll processing.
- Maintain employee records and ensure compliance with onboarding documentation.
Financial Reporting
- Prepare monthly financial statements (income, expense, balance sheet).
- Provide cash flow updates and simple projections.
- Support CPA with requested reports during tax season.
GOALS & EXPECTATIONS
- Complete all tasks accurately and on schedule.
- Communicate clearly and proactively with management.
- Maintain confidentiality and integrity in handling financial data.
- Represent the professionalism and values of the firm in all interactions
SKILLS & QUALIFICATIONS
Technical Proficiency
- Strong command of QuickBooks; ability to manage integrations with Monograph or willingness to learn quickly.
- Skilled in accounts receivable/payable, reconciliations, payroll processing, and monthly reporting.
- Comfortable working in a fully paperless office with cloudbased systems and digital recordkeeping.
Experience
- Prior work with service-oriented small businesses; architecture or design firm experience is a plus but not required.
- Demonstrated success balancing workload across multiple clients/projects.
- Experience collaborating with CPAs and supporting quarterly/yearend filings
Soft Skills
- Exceptional attention to detail and accuracy.
- Strong organizational and timemanagement skills to meet deadlines within limited hours.
- Clear, proactive communication with principals and managers.
- Integrity, accountability, and discretion in handling sensitive financial data
HOW TO APPLY
Submit a resume & cover letter to admin@robinnanneystudio.com
Controller(/Bookkeeper)
Classification: Consultant (1099)
Hours: 20-30 per month (flexible scheduling)
Rate: $100-125/hour
Location: Remote, with occasional virtual meetings; the studio is based in Pasadena, CA
RESPONSIBILITIES
We are seeking a part-time Controller to oversee financial operations, provide strategic guidance, and manage recurring bookkeeping tasks for our firm. This role is ideal for an experienced professional who can balance hands-on accounting with higherlevel financial planning and compliance oversight.
Financial Oversight & Reporting
- Develop and maintain financial systems and processes to ensure accuracy and efficiency.
- Prepare monthly, quarterly, and annual financial reports, including revenue projections and budget variance analysis.
- Establish a cadence for financial reviews with leadership, including biweekly meetings with the Studio Manager & Owner/Principal.
- Create and manage the annual operating budget; provide quarterly updates and recommendations.
Accounts Receivable
- Oversee invoicing and collections processes.
- Ensure deposits and payments are recorded accurately.
- Monitor QuickBooks and Monograph integration; resolve discrepancies.
Accounts Payable
- Approve and process vendor payments and reimbursements.
- Ensure credit card and bank reconciliations are completed monthly.
- Oversee expense tracking and ensure compliance with reimbursement policies.
Payroll & Compliance
- Supervise biweekly payroll for employees and contractors.
- Ensure compliance with onboarding documentation (I9, W4, contractor agreements).
- Monitor and maintain business licenses, statements of information, and renewals.
- Oversee sales tax filings and estimated tax payments (CA & Federal)
CPA Collaboration
- Partner with CPA on tax planning, compliance, and overall financial strategy.
- Provide reports and analysis to support quarterly and yearend filings.
- Advise leadership on financial implications of business decisions
GOALS & EXPECTATIONS
- Deliver accurate, timely financial reporting and oversight.
- Proactively identify risks, opportunities, and process improvements.
- Communicate clearly with leadership and external partners.
- Uphold integrity, accountability, and confidentiality in all financial matters
SKILLS & QUALIFICATIONS
Technical Proficiency
- Advanced knowledge of QuickBooks; ability to manage integrations with Monograph.
- Strong background in financial reporting, budgeting, and forecasting.
- Skilled in AR/AP, reconciliations, payroll, and compliance oversight.
Financial & Strategic Expertise
- Proven ability to advise leadership on financial and business strategy.
- Experience with California tax and compliance requirements.
- Familiarity with serviceoriented small businesses; architecture/design firm experience a plus.
Experience
- 7+ years in accounting, finance, or controller roles.
- Prior work with small businesses or consulting firms.
- Demonstrated success managing multiple priorities in a parttime or fractional capacity.
Soft Skills
- Exceptional analytical and problemsolving skills.
- Strong organizational and timemanagement abilities.
- Clear, proactive communication with principals, managers, and external partners.
- Integrity, accountability, and discretion in handling sensitive financial data
HOW TO APPLY
Submit a resume & cover letter to admin@robinnanneystudio.com