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Alaska Pacific University
Anchorage, AK, United States (on-site)
21 days ago
Alaska Pacific University
Anchorage, Alaska, United States (on-site)
21 days ago

Description

This position is responsible for the maintenance of all aspects of APU’s general ledger and accounts payable.

REPRESENTATIVE DUTIES

  • Receives and processes expenditure requests, including verification of supporting documents, spending authority and GL account code.
  • Handles communications with vendors, employees, and independent contractors regarding expenditure requests, account status, and Third-Party reporting.
  • Enters check request/invoices/credit memos to accounting program.
  • Forwards invoice copies to appropriate spending authority for payment approval and check request preparation.  Follows up and maintains tickler and correspondence on all outstanding paperwork.
  • Sets up recurring expenses for AP P-Card processing, performs monthly reconciliation.
  • Audits/verifies APU Corporate P-Card expenditures and account coding.  Integrates transactions into GP accounts payable. Administers CCER/P-card, including monitor and adjust credit, card issuance and cancel.
  •  Determines invoice payment due dates, prepare batches for review and check processing.
  • Selects and prints checks, routes for signature.  Mails/distributes payments and files backup documents.
  • Uploads electronic bank file of check run.
  • Identifies, logs, and enters (to AP) all EFT payments and ACH withdrawals for third-party payments.
  • Enrolls and monitors ACH Fraud Filter vendors, approves payments as presented.
  • Reconciles statements and invoice balances, including monthly insurance statements.
  • Receives and distributes accounting and all other unaddressed campus mail. 
  • Maintains file systems and accuracy of records relating to disbursements, including vendor files, check registers and various electronic payment spreadsheets.
  • Prepares computerized reports of open items, cash requirements, vehicle usage, and other reports.
  • Reconciles AP balance to the general ledger.
  • Tracks, prepares, and produces annual 1099 tax statements.
  • Maintains and reconciles general ledger accounts, including:
    • reviewing account balances for accuracy;
    • monthly bank statements to checkbooks and GL;
    • preparing and posting monthly departmental charge backs, pre-paid expenses, and amortizations;
    • preparing and posting journal entries to correct balances;
  • Assists Controller with general ledger monthly and yearly closes, including preparation of the required reconciliations and workpapers for the annual audit.
  • Reviews and posts uploads from subsidiary ledgers to the general ledger.
  • Works with SES and University Advancement to reconcile CAMS to the General Ledger.
  • Reviews and prepares entries for endowment property monthly activity (from property manager).
  • Assists other Accounting and Finance staff when needed.
  • Performs other duties as assigned or required.

KNOWLEDGE and SKILLS 

  • Knowledge of accounts payable accounting principles and cash handling.
  • Skill in utilizing experience with Microsoft Excel, Word and Outlook as well as accounting software, and 10-key by touch.
  • Skill in following and understanding verbal and written directions.
    • Skill in completing assigned tasks with minimum supervision.
    • Skill in handling potentially stressful situations in a calm and professional manner.
    • Skill in effectively communicating with both internal and external customers.

MINIMUM EDUCATION QUALIFICATION

Associates degree in Accounting, Finance, or related field.  Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.

MINIMUM EXPERIENCE QUALIFICATION

Non-Supervisory: Two (2) years accounting experience, working with account coding, accounts receivable, accounts payable, payroll, and/or budget analysis.

PREFERRED EXPERIENCE QUALIFICATION

Experience working with Microsoft Dynamics/Great Plains is preferred.

Apply Online: https://www.alaskapacific.edu/careers/accounting-technician/


Job Information

  • Job ID: 67766778
  • Workplace Type: On-Site
  • Location:
    Anchorage, Alaska, United States
  • Company Name For Job: Alaska Pacific University
  • Position Title: Accounting Technician
  • Job Function: AR Billing Specialist
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: H.S. Diploma/Equivalent
  • Min Experience: 2-3 Years
  • Required Travel: 0-10%

Please refer to the company's website or job descriptions to learn more about them.

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